• Permanent
  • Sheffield
  • 30000

Bookeeper /Office Manager  Sheffield 
My client is a well establishe and highly successful busienss in South West Sheffield. They are looking to recruit an expeirenced Accounts / Office Manager . This role is ideal for someone who has worked in a pivotal role in a small business. You will be organised and able to run the finance and administration side of the business. This positon is hybrid but will require some ofice attendance. Full training will be given but it would be essential someone has knowledge of Sage line 50. The role can be done over three to four days dependent on the individual . 

Administration Tasks

  • Software Maintenance Billings and Renewals and Database Management
  • Software Licence Generation via a Database
  • Order Processing/Project Processing
  • Sales/Customer Liaison
  • Develop systems to improve processes
  • Office Management – i.e. Insurance/Software annual renewals, building maintenance, utility contract management
  • HR tasks – management of staff reviews, sickness & holiday tracking, contract management
  • Telephone answering and screening
  • Welcoming guests to premises

Bookkeeping using Sage 50 Tasks

  • Customer invoices – typically 20-40/month
  • Customer Statements
  • Aged Debtors and Credit Control include Chasing Debts
  • Supplier invoices – typically 10-20/month
  • Supplier Statements, Aged Creditors, Supplier payments
  • Bank Reconciliation
  • Provide external Accountants with Payroll Information and update pension contributions to provider portal. 
  • Arrange salary and pension payments via the bank
  • Payroll & Month End Journals
  • Monthly PAYE & Quarterly VAT returns
  • Filing Companies House Statements
  • Expenses and Credit Cards Processing
  • Month/Year End Analysis for MD (Reports)
  • Liaison with external Accountants for Year End Processes
  • Sage Backup processing

Project Management Tasks

  • Update PM Documents – timesheet and billing information
  • Management of customer POs
  • Management of prospective billing
  • Management of Replicon (timesheet system) – Setting up a project and reporting on information

Skills

  • Sage 50 Accounts – Essential
  • MS Office – Essential
  • Ability to work independently – Essential
  • AAT Qualified – Essential
  • Replicon/Timesheet Maint. (Desirable)
  • PM Experience (Desirable)
  • IT/Software Background (Desirable)
  • Willingness to be flexible to the role, small business, requires hands on approach
  • Good Interpersonal skills
  • Good communication skills

Benefits

  • Competitive Salary
  • Hybrid/Flexible Working Environment
  • Competitive Pension
  • Healthcare benefit
  • Casual Dress
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