Location: Sheffield City Centre
Salary: £19,000 - £22,000
Contract: Full Time, Permanent
Role and Responsibilities
Post Completions
* To prepare and send registrations to the Land Registry ensuring that any special requirements are dealt with correctly.
* To diarise all priority periods and ensure registrations are submitted within them in a timely manner. If a registration cannot be submitted or re-submitted for any reason, to ensure the OS1/OS2 searches are re-done and priority retained until the registration is submitted.
* To deal with any requisitions raised by the Land Registry with assistance where needed.
* To quality check completed registrations before final fee earner approval.
* To check the lender's requirements and then send a copy of the registration (TID) and any other required documents to the lender and a copy of the TID and the remaining documentation to the client once registration is complete.
* To diarise any retentions and deal with the retained monies in the appropriate manner, with assistance if needed.
* To check the files all have a nil balance pre-closure and if not to deal with any balances on the system.
* To prepare all completed conveyancing files for closure and then close the same and send the files for archiving.
Conveyancing Admin
* To prepare correspondence and documents through visual files
* To administer filing of paperwork
* To arrange for all copying to be done, in person if the office Assistant is not available to undertake the task
* To attend clients and external contacts both in person and on the phone and provide such support in a professional, efficient and friendly manner in keeping with the Firms standards of client care.
* Chase all outstanding client care paperwork and ID
* Liaise with enquiry handlers
* Request redemption statements and freeholder information
Conveyancing NET (New Enquiries Team)
* To assist with the Conveyancing enquiries when required to cover this post during absence, holiday or busy periods as and when required.
* Business Development
* To seek to maximise internal and external referrals
* Maximise fee income for the department and Firm by converting as many opportunities as possible into new clients/ new matters
* Identify additional business opportunities/cross referral opportunities and acting on such opportunities
General
* To deliver a first class (internal and external) client service
* To attend and represent the department at meetings, as required
* To undertake any other appropriate duties as may be required
* To co-operate with and take part in the Firm's performance management scheme
* To demonstrate support for the Firm's Vision and Values
* To ensure compliance with the Firm's Lexcel policies
* To ensure confidentiality of all the firms' and clients documentation and information
IT
* To demonstrate competence in relation to office procedures and the firm's technology
* To ensure compliance with the Firms GDPR rules and procedures
* To ensure compliance with the Firms Cyber Security training, rules and procedures
* Work with supervisor to suggest updates to the Conveyancing systems and flows
* Support the Conveyancing transition towards PaperLite working
If you're interested in this vacancy, please click the apply button. Alternatively, if you would like further information, please call Adam Perry at CRA on 0114 241 8030.
