Executive Assistant Sheffield £24,000 to £26,000 plus benefits
My client is a leading SME in Sheffield who is looking for a highly organised , enthusiastic Executive Assistant to play a key role in the smooth running of this busy office. Supporting the company Directors you will be used to working in a fast paced environment where you are involved in all aspects of the day to day running of the business. It is likely you will have worked in a SME before , professionall services experience would be ideal but not essential.
The role is split between administrative aspects and some basics within accounts , knowledge of Xero would be idea but not essential
PA / Administration Duties
- Acting as a point of contact at CRA Consulting, including first receiver of incoming telephone calls, meeting and greeting candidates and clients, managing registration forms
- Opening and distributing incoming post. Dealing with outgoing mail
- PA duties to the Directors to include diary management and inbox management, screening calls
- Some HR support duties
- Dealing with clients and candidates directly.
- Dealing with temporary staff timesheets chasing for information
- Management of the office on a day-to-day basis, managing the diary, making sure supplies are adequate including refreshments, stationary etc and health and safety procedures
- Management of all the contracts in place and keeping a log of renewal dates and costs. These include job board subscriptions, professional memberships, sponsorship of events and any other supplier to the business.
Accounts Duties
- Process purchase invoices and set up within payment terms using Xero
- Dealing with all aspects of sales ledger
- Preparation of payroll information to send to the accountants.
- Handling any ad hoc queries from Contractors over timesheets and invoices
- All aspects of credit control in connection with the recruiters who will also assist
- Compiling the weekly revenue report for temps
- Bank reconciliations.
- Dealing with expense claims.
The Person
- Knowledge of Xero would be idea as well as a good grasp of Microsoft office products.
- You will be a professionally presented, a confident communicator with a proactive attitude to resolving most situations.
- You will be comfortable working in a fast-paced environment where thing change quickly.
- You will have a good standard of presenting documents and be highly accurate.
- Experience of working in professional services would be ideal but not essential
- Free car parking
- 25 days holiday plus your birthday off and excellent working environment